RFQGuides Bridges Technology Gap in Property and Construction Management

Digital Construction Bid Submission Offers Structured Price Models with Enhanced Contractor Analytics

Digital bid submission automates the organization, analysis and comparison of contractor prices on construction and property maintenance for building owners, engineers, facilities and property managers, general contractors, small to medium sized builders and homeowners.

For as little as $100 per bid project, RFQGuides offers inexpensive on-demand solutions for the property and construction management ecosystems. Architects, engineers, consultants and general contractors charge $2,500 to $25,000 or more to manage contractor bid submissions.

Digital submission offers significant improvements, scalable efficiencies and user friendly enhancements to the process of pricing construction and property maintenance services. Cloud solutions provide the technology and infrastructure for centralized anytime anywhere access.

• Digital bid packages include seven to ten user accounts to access a construction bid project. Project administrators use an ‘Invitation to Bid’ to send free login credentials to bid project users.
• Project administrator may collaborate with assistants and consultants on defining bid parameters and reviewing contractor submissions.
• Administrators may assign an alternate ‘Submit-To’ contact to meet ownership requests, delegate an assistant or other third party as the contractor contact.
• Commercial construction projects support five bid submissions. Administrators can choose to automatically notify contractors of their price position once all bids have been submitted.
• Electronic price models place buyers in control of how contractors submit rates assuring bid data can be accurately compared.
• Structured pricing improves analysis of contractor rates by isolating base bid rates from line item options, additions and alternatives to highlight costs usually concealed in a contractors’ catch-all base bid.
• Electronic Scope of Work (eScope™) solutions enhance electronic bid submission for trade specific types of construction and construction related services. These are Scope of Work tools to assist users create advanced pricing models around trade standards and best practices.
• Enhanced pricing models facilitate the automated financial analysis of contractor bids based on industry standards for the type of construction project.
• Enterprise users can create a library of construction pricing models: a combination of a scope of work, line items and documents that can be recalled or duplicated and edited by authorized users in similar projects.
• Export bid project data with up to five contractor bids to spreadsheets and other applications or integrate data across existing programs and platforms.
• RFQGuides includes a professionally formatted spreadsheet (on and off the cloud) designed for analytics to facilitate the configuration of final budget number(s) based on selection of build items, price options and hidden costs related to construction projects.
• The buyers’ team can include external expenses like construction management and those indirectly related to the construction project or services on both spreadsheets without affecting contractor price entries.
• Security features assure users can review entries before they become visible to other project members. Competing contractor entries are private and only visible to the Buyers’ (administrators) team.
• Collaboration features allow buyer and contractor teams to edit data entries until they are ‘Committed’ and become visible. Once committed, entries are locked and can’t be edited outside the traditional use of addendums.

Use Cases
The cloud means general contractors and builders can simplify centralized collection and management of bid submissions. Trade contractors may introduce prospective clients to electronic bidding to assure others provide competitive pricing on a common scope of work. Building engineers, operators, property and facility managers can manage contractor facing communications while sharing project details with management. And, Home Owner Associations can share service provider bids with the entire HOA committee.

Anywhere, anytime access means bid setup, contractor submissions, budget configuration and price analysis is readily available on the desktop and mobile devices.

Feature Overview
RFQGuides structures construction bids in two parts including the primary Scope of Work or base bid and Line Items. This separation facilitates accurate bid price analysis and comparison. It also provides stakeholders with a user friendly way to review and configure construction budgets around project options, best practices and alternative designs.

The base bid rate includes two option fields and requires contractors indicate the projects’ duration. Basic packages support up to ten line items to isolate and organize contractor rates on configuration options, enhancements, potential change orders, work outside the SOW and addendums.

RFQGuides achieves a high degree of quality assurance and confidence by restricting contractor entry to relevant price data for comparison while eliminating sales and marketing pitches that can blur price analysis’ and disclaimers explaining what price quotes don’t cover.

Additional Information
User Guide
 
User / Solution Feature Guides

RFQGuides empowers Property Management and Construction ecosystems with solutions that leverage the operational efficiencies and enhancements of cloud technologies across all aspects of construction and construction services.

For more information contact,
Jamie Cryolin
(312) 555-1212
jc_media@rfqguides.com